Como organizar um evento de ponta a ponta com o JobOne


O evento inicia com o cliente da agência expondo a necessidade do evento, definindo prazos, público e outros insumos para a solução de uma nova experiência. A equipe de atendimento, mediante o “desejo” do cliente formula o Briefing de alinhamento com o cliente que é cadastrado no Job para iniciar o desenvolvimento criativo.

Vamos apresentar um fluxo simplificado para criar e executar um evento.

🡪   O evento inicia ao cadastrar o Job e o Briefing

Linha da Criação > Criação das Peças > Cliente aprova a criação > Agência dispara produção das peças/kits > Equipe aponta horas

Produção Financeira > Produtor elabora planilha com os itens (insumos) > Estimativa é ajustada, verifica tributos e encargos > Estimativa é aprovada, Orçamento > Negociação e Carta acordo, Fornecedor > Financeiro fatura cliente e paga fornecedor

Produção do evento > Agência planeja o cronograma do evento > Agência executa o cronograma do evento

🡪   Monitoramento das entregas de cada etapa

O JobOne é o Sistema de Gestão ideal para administrar e controlar todos os passos a serem dados entre a criação do evento e execução final, baseado em cronograma que poderá ser utilizado pelo Gestor de Projetos, conforme exemplo:

O sucesso do evento é determinado pelo Resultado final do Evento sob dois aspectos:

  • Intangível: Conquistar a aprovação do cliente e/ou público pela execução do evento.
  • Tangível: Resultado financeiro do evento

Plus: O JobOne tem ferramentas que garantem o acompanhamento do resultado financeiro, iniciando pelo controle das estimativas, que podem ser inseridas quantas vezes necessitar o evento.

  • A pré-produção pode inserir a planilha padrão da agência
  • Antes de Terminar a estimativa, a pré-produção poderá alterar/ajustar os itens

O JobOne considera a segregação dos Itens identificando os respectivos tipos (que pode ser alterado/personalizado), que normalmente são subdivididos em:

Itens de A 🡪 Custos faturados contra o cliente
Itens de B 🡪 Custos faturados contra a agência
Itens de C 🡪 Custos internos

  • Ao Terminar a Estimativa é gerado o Orçamento a ser negociado/cumprido. (Inclusive, com emissão de carta acordo)
  • Controle do Faturamento

Você também pode monitorar o Resultado Financeiro de ponta a ponta no JobOne!

 

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